I. Call to Order 1:45pm, 7/18/2004

II. Reading of minutes Sam Hashimoto

III. Committee reports

a. Executive Committee – Sam Hashimoto

b. PR Committee – John Miller

c. Budget & Finance – Diana Cheatum

i. Goal to earn and spend $10,000

ii. Utilization of funds include: fully funding delegates to National Meetings, Tournament Travel, Funding Higher Levels of Certification for Referees

d. Development – Larry Cheatum Most major responsibilities of the Development Committee has been delegated to other committees. Larry is looking for a niche or a redefinition of this committee.

e. Fundraising – Sherrie Phillips

f. Coaching – Sam Hashimoto

g. Tournament – Jodi Schwartz

h. Belt Rank – Page Baptist Next Belt Rank Meeting(?)will be held November 6, 2004

i. Referee – Gentry Kendall

j. Registration – Verna Larkins With our 300-400 members we have 3 votes for National Meetings. If we hit 600+ members, we get 4 votes.

k. Tech Officials – Diana Cheatum

l. Volunteer – Tammie Liddie

Sam Hashimoto wanted bylaws rewritten to include new committees and all committee responsibilities. Verna Larkin volunteered to rewrite. Diana Cheatum seconded the motion. There was no opposition.

IV. 501-C-3 Status – Sam Hashimoto

a. Application filled out

b. EIN

V. Tournament Exchange Program – Sam Hashimoto

a. Home in home program with Texas

b. Invitations to our State Games

c. Tournament circuit for the region

VI. Membership and Recruiting – Sherrie Phillips

a. Festivals

b. Member incentives

c. Community programs: Public speaking events

d. Media opportunities

e. Grants programs for CJL

Diana Cheatum motioned for the membership and recruiting plans to fall under the Fundraising Committee and Chair Head Sherrie Phillips. Pat Nading seconded the motion. There was no opposition.

VII. CJL Awards Banquet – Sam Hashimoto & Sherrie Phillips

a. What

b. Where

c. Funding & Use of funds

d. Volunteers/Sign Up Sheet & Date for first committee meeting

e. Speech, presentation, dinner, awards, silent auction, music and dancing or karaoke

f. Ticket Sales - Everyone is invited, even the juniors, volunteers, parents, the more the merrier.

Pat Nading motioned for Heidi Moore to be the Head Chair for the CJL Awards Banquet. Verna Larkin seconded the motion. There was no opposition.

VIII. Colorado All Stars – Sam Hashimoto

a. Definition

b. Funding & Reimbursement

c. Selection – Coaching Committee will come up with the qualifications for the All Star Team.

d. Qualifying Events – surrounding area tournament circuit

IX. Partners in Philanthropy Fundraising Plan – Tom Chambers

Tom Chambers and Sherrie Phillips will give a presentation.

a. Inform Group

b. Any clubs interested in participating

c. Tom Chambers will be coming back in September to present plan to any clubs interested in participating

Pat Nading moved for Sherrie Phillips to move the Partners in Philanthropy Plan forward. Diana Cheatum seconded the motion. There was no opposition.

X. Tournament Schedule – Sam Hashimoto

a. Colorado needs to hold more tournaments

b. CJL sponsored tournaments – share profits with host club

c. CJL will run clinics for table workers, tournament management, pairing and referees.

CJL needs to send out a tournament calendar as soon as possible. Diana Cheatum will take care of table workers. Sherrie Phillips motioned that Diana Cheatum work with the Tournament Committee in order to move forward with more tournaments. Eddie Liddie seconded the motion. There was no opposition.

XI. Tournament Divisions – Sam Hashimoto

a. Novice Tournaments – add a second division for orange & green belts

b. Attendance at weigh ins are now required

For tournaments, there are two options for weighing in. The first option for competitors is to weigh in at the tournament site the morning of the tournament. The second option is to weigh in at the new North and South registrations. If the tournament is in the Denver area, the weigh ins will be held at the area designated by the host club. The South weigh ins will be held at the Olympic Training Center with Eddie Liddie will oversee weigh ins for the boys/men with Paul Truong as a back up and Tracy Crawford oversee weigh ins for the girls/women with Tammie Liddie as a back up. Gentry Kendall motioned for weights to be faxed in upon close of registration. Sherrie Phillips seconded the motion. There was no opposition.

XII. USA Judo Delegates for Upcoming Elections - discussion

a. Who will be best for Colorado?

b. Delegates

c. Funding for Delegates

d. Presentation to CJL from Candidates – please come with questions about each presenters platform.

XIII. Future Agenda Items

a. Pat Nading moves that CJL changes the bylaws back to the original plan of meeting at least once quarterly. Donna Davis seconded the motion. There was no opposition.

XIV. Meeting Adjourned – 4:15pm Pat Nading motioned for adjournment and Scott Moore seconded it. There was no opposition.